Managing Your Fleet
The Assets section lets you view and manage all vehicles in your fleet from one place.
Watch the video below as Jamie walks you through the different options and settings.
Viewing Your Fleet
Select Assets from the menu on the left-hand side of your portal.
Here you can:
See a list of all tracked vehicles in your fleet.
Search for a specific vehicle using the Search Assets bar.
Filter vehicles by their assigned group or vehicle type.
This makes it easier to find and manage individual vehicles, particularly if you have a large fleet.
Editing Vehicle Details
To update a vehicle, click Edit next to the relevant asset.
From here, you can:
Change the registration: Update the registration if a tracker has been moved to a different vehicle.
Add an alias: Give your vehicle a nickname, such as Jordan's Van. This will replace the registration wherever the vehicle appears in the portal, including the Live Map and reports.
Assign a group: Choose which asset group the vehicle belongs to.
Change the driver: Select a driver from the drop-down menu to assign them to the vehicle.
Update vehicle details: Change the vehicle type and class if needed.
Some vehicle information, including its type and class, is automatically populated using DVLA records. You can manually update these details if required.
Managing Asset Groups and Drivers
You can manage your groups and drivers directly from the Assets section.
Managing Groups
Select Manage Groups on the right-hand side to create new asset groups.
Groups help you organise your fleet and make it easier to filter vehicles in the portal.
Managing Drivers
You can assign an existing driver to a vehicle using the drop-down menu when editing an asset.
To add new drivers, select Drivers from the left-hand menu or click Manage Drivers on the right-hand side of the Assets section.
Report-Related Settings
Further down the Edit Asset page, you'll find several settings that affect your reports.
These include:
CO₂ Output: Enter the vehicle's emissions in grams per kilometre. This information is used in your Green and Carbon Reports.
Man Hour 1 & 2: Enter the hourly wages of up to two people travelling in the vehicle.
Running Cost per Mile: Enter how much the vehicle costs to operate for each mile travelled.
Private Cost per Mile: Enter the cost per mile associated with private vehicle use.
These figures are used in your Financial Reports to help calculate the operating costs of your journeys.
For example, a report can use the vehicle's mileage, journey duration and hourly labour costs to calculate the overall cost of a journey.
Setting Custom Working Hours
You can use working hours to help identify whether vehicle journeys are authorised business use or private use.
Your default business hours can be set under Account Settings. These apply to all vehicles that don't have individual custom working hours.
Journeys within these hours are treated as authorised business use, while journeys outside these hours may be recorded as private use in relevant reports and alerts.
However, if an individual vehicle has different working hours, you can customise these separately.
To do this:
Go to Assets and click Edit next to the vehicle.
Find the Custom Working Hours section.
Set the permitted working days and hours for that vehicle.
Save your changes.
For example, if a driver is allowed to use their vehicle on Saturdays but the rest of your fleet isn't, you can add Saturday to that vehicle's working hours without changing the settings for your other vehicles.
Once saved, these custom hours will apply to that individual vehicle instead of the account's default business hours.
Summary
The Assets section gives you control over how your fleet is organised and managed.
You can:
Search and filter your vehicles.
Update registrations, aliases and vehicle details.
Assign drivers and manage asset groups.
Enter costs and emissions information for reporting.
Set custom working hours for individual vehicles.
Keeping your asset information up to date helps you get the most out of your RAM portal.