Implementing vehicle tracking across your fleet? This template helps you explain the benefits to your team while maintaining trust and transparency. Simply customise the bracketed sections with your company details.
Important: Please read the disclaimer at the bottom before using this document.
Email/Letter Template
Date: [Insert Date]
To: [Employee Name/Team]
From: [Your Name/Title]
Subject: Introduction of Vehicle Tracking System
Dear [Employee/Team],
We're adding tracking devices to our vehicles to help us work better and serve customers more effectively. This technology is now standard across our industry and helps us stay competitive.
Our new RAM Tracking system will help us see how our vehicles are being used and show customers they can rely on us. The system tracks where vehicles are, when they're running, how long journeys take, driving speeds, fuel use, time spent at customer sites, and which routes are taken.
Having this information means we can use your skills and our vehicles more effectively. This helps us keep costs down while giving customers better service.
When we know where all our vehicles are, we can get to customers faster, keep vehicles safer, potentially pay less for insurance, and respond quickly if there are any safety issues.
We'll fit tracking devices to all vehicles over the next few weeks. We'll let each driver know when their vehicle's system is working.
Important: Don't tamper with the tracking equipment as this could lead to disciplinary action.
We think this technology will help everyone work more efficiently and keep customers happy. If you have questions or want to talk about this, please speak to your manager or [contact person].
Thank you for your continued support.
Best regards,
[Your Name]
[Your Title]
[Company Name]
Disclaimer
This document is intended for your own internal use as a guide only and you should not make it available to any third parties. Whilst RAM Tracking believes the information contained in this document to be correct, it is not a substitute for appropriate legal advice and it is made available to you strictly on the basis that you will not place any reliance upon it.
RAM Tracking and its officers, employees and agents take no responsibility for actions taken based on the information contained in this pack. RAM Tracking and its officers, employees and agents each make no representation or warranty (express or implied) and take no responsibility or liability for the accuracy or completeness of the information in this document or any other information made available to you in our training materials and any such liability is expressly disclaimed.
Nothing in this disclaimer will operate to exclude or restrict RAM Tracking’s or its officers’, employees’ and agents’ liability (if any) for (i) death or personal injury resulting from its negligence; (ii) their fraud or fraudulent misrepresentation; and/or (iii) any matter for which it is not permitted by law to exclude or limit, or to attempt to exclude or limit, liability. Except as set out in the preceding sentence, RAM Tracking and its officers, employees and agents each exclude all warranties, conditions and other terms implied by law (whether by statute, common law or otherwise).