Rolling out dash cams to your fleet? This ready-to-use template helps you communicate the benefits to your team while addressing common concerns. Just fill in the bracketed sections with your company information and you're ready to go.
Important: Please read the disclaimer at the bottom before using this document.
Email/Letter Template
Date: [Insert Date]
To: [Employee Name/Team]
From: [Your Name/Title]
Subject: Introduction of Connected Dash Cam System
Dear [Employee/Team],
We're introducing connected dash cam systems across our fleet to improve safety and operational efficiency. This decision aligns with recent Highway Code changes and follows best practices adopted by many businesses in our industry.
The new RAM Tracking dash cam system will help us protect our drivers by providing clear evidence in case of incidents, support insurance claims with immediate footage, respond to authorities when needed with accurate records, and enhance safety through real-time monitoring and alerts.
Our connected dash cam system includes forward-facing and driver-facing cameras with real-time access to footage, safety notifications sent to our office team, and 24/7 monitoring capabilities.
The dash cam systems will be installed across our fleet over the next few weeks. We'll notify each driver when their vehicle's system becomes operational.
Please note: Tampering with the dash cam installation is strictly prohibited and may result in disciplinary action.
We believe this initiative will benefit everyone by creating a safer work environment. If you have questions or would like to discuss this further, please contact your supervisor or [contact person].
Thank you for your continued cooperation.
Best regards,
[Your Name]
[Your Title]
[Company Name]
Disclaimer
This document is intended for your own internal use as a guide only and you should not make it available to any third parties. Whilst RAM Tracking believes the information contained in this document to be correct, it is not a substitute for appropriate legal advice and it is made available to you strictly on the basis that you will not place any reliance upon it.
RAM Tracking and its officers, employees and agents take no responsibility for actions taken based on the information contained in this pack. RAM Tracking and its officers, employees and agents each make no representation or warranty (express or implied) and take no responsibility or liability for the accuracy or completeness of the information in this document or any other information made available to you in our training materials and any such liability is expressly disclaimed.
Nothing in this disclaimer will operate to exclude or restrict RAM Tracking’s or its officers’, employees’ and agents’ liability (if any) for (i) death or personal injury resulting from its negligence; (ii) their fraud or fraudulent misrepresentation; and/or (iii) any matter for which it is not permitted by law to exclude or limit, or to attempt to exclude or limit, liability. Except as set out in the preceding sentence, RAM Tracking and its officers, employees and agents each exclude all warranties, conditions and other terms implied by law (whether by statute, common law or otherwise).