Please read the disclaimer before sharing this templated document.

[Date]

Dear [Employee],

With a view to improving our operational efficiency and enhancing the level of service we provide to our customers we have decided, in line with the actions of many of our competitors, to install a location system in our fleet of commercial vehicles.

We will be using the reporting functions to validate vehicle usage, along with using the system to increase customer confidence in our service delivery. The capabilities of the RAM Tracking system are such that it will give us real time information and retain historic data with respect to vehicle position, ignition status, travel time, vehicle speeds, fuel consumption, site attendance times and routes taken etc.

The range of benefits delivered by the system will allow us to utilise your skills alongside our resources in a much more efficient manner, keeping in mind the longer term goal for the company of controlling costs and enhancing service levels in order to meet our customers’ expectations. Through knowing exactly where our vehicles and employees are located at any point in time, day or night, we will not only be able to improve our response times, but increase vehicle security. Potentially reducing our insurance premiums and ensuring we respond to any health and safety related incidents without delay.

The RAM Tracking system will be fitted to our fleet over the coming few weeks, with drivers and operatives being advised when it is operational. Please note that anyone found having tampered with the installation may be subject to disciplinary action.

We sincerely hope you support this new working initiative. Should you wish to discuss any of the above points further or if you have any questions, please do not hesitate to contact your superior.

Yours Sincerely

[Sender]

This document is intended for your own internal use as a guide only and you should not make it available to any third parties. Whilst RAM Tracking believes the information contained in this document to be correct, it is not a substitute for appropriate legal advice and it is made available to you strictly on the basis that you will not place any reliance upon it. RAM Tracking and its officers, employees and agents take no responsibility for actions taken based on the information contained in this pack. RAM Tracking and its officers, employees and agents each make no representation or warranty (express or implied) and take no responsibility or liability for the accuracy or completeness of the information in this document or any other information made available to you in our training materials and any such liability is expressly disclaimed.

Nothing in this disclaimer will operate to exclude or restrict RAM Tracking’s or its officers’, employees’ and agents’ liability (if any) for (i) death or personal injury resulting from its negligence; (ii) their fraud or fraudulent misrepresentation; and/or (iii) any matter for which it is not permitted by law to exclude or limit, or to attempt to exclude or limit, liability. Except as set out in the preceding sentence, RAM Tracking and its officers, employees and agents each exclude all warranties, conditions and other terms implied by law (whether by statute, common law or otherwise).