Not all drivers work the same hours. Individual working hours let you set different schedules for each driver, so you can track business and private use accurately.
See how to set up custom working hours for drivers with different shift patterns.
Understanding Business vs Private Use
Business Hours: When drivers are allowed to use vehicles for work
Private Use: Any vehicle use outside of business hours
Default Business Hours
You can set company-wide business hours:
Click the person icon (top right)
Go to General Settings
Set your standard business hours
All vehicle use within these hours counts as business use. Everything outside counts as private use.
Setting Individual Hours
When drivers work different shifts, you need individual settings:
Go to Vehicles in the top menu
Select Working Hours
Click Individual Working Hours
Set custom hours for each driver
Example Scenarios
Driver 1 - John Smith
Works 7:30am to 4:00pm, Monday to Friday
No weekend vehicle use allowed
Private use = any driving outside these times
Driver 2 - Joe Bloggs
Works 6:00am to 9:30pm, Monday to Friday
No weekend vehicle use allowed
Private use = any driving before 6am or after 9:30pm on weekdays
Viewing Private Use Reports
To see private journeys:
Go to History Reports
Select a vehicle
Choose Private Report
The report shows only journeys outside the driver's working hours. For example, Joe Bloggs' private report would show a journey from 10pm to 10:30pm on Friday, because this was after his 9:30pm finish time.
Why Use Individual Hours?
Individual working hours help you:
Track business vs private use accurately
Handle different shift patterns
Monitor vehicle use outside work hours
Generate accurate private use reports
This feature is essential for fleets with drivers on different schedules or shift patterns.